Our Client is a Chartered Surveyor/ Property Consultancy and requires a Secretary to Support the Head of the Commercial Division.
Providing comprehensive administration support for the team; including checking the accuracy of data and liaising with other departments as necessary.
Provide PA support to the Head of the Commercial division
Produce documents including third party submissions, Schedules, Surveys, minutes of meetings using standard templates
Bind reports
Team administration duties including electronic and manual filing, opening new jobs on the system, setting up job files, preparing and issuing fee invoices to internal and external clients, update team income spreadsheets, chase outstanding debtors, archive files
Answer telephones; take messages from clients, contractors, etc
Type letters, memos, e-mails
Send faxes
Receive, date and issue team post each day
Inputting of rating data on software called Riverlake (rate demand details, valuation notices, instalment plans etc)
Produce related reports for clients
Deal with rates recharges
Provide support for business development and marketing initiatives for the commercial division
Requirements:
Minimum typing speed 55wpm
Good level of education with Grade C or above in GCSE Maths and English or equivalent
Previous in a professional services organisation
.